Job description
Purpose of the job:
We are looking for an Administration Assistant for our Milan office. This person will be performing office management activities and also assisting the Head of Finance in administrative and local finance tasks. You should be passionate about being part of a team and supporting our team in achieving our goals. You should enjoy solving problems creatively and implementing efficient systems of work and structure. You must be organized, with attention to detail and able to work independently. Key Responsibilities:
HH Global has been a trusted procurement partner in the outsourcing industry for twenty-nine years. Our philosophy is innovation-focused and client driven. This defines the way HH Global operates and the steps we take to achieve our goals.
The key differentiator in our incredible success? The ability to adapt and respond to opportunities, wherever we see them. We’ve grown and evolved dramatically over the years, serving global clients, expanding into 65+ countries, and strengthening our service offerings. Our people, track record for innovation, commitment to sustainability, and the passion we have for
our work have made us the first choice partner for the world’s most influential brands.
The key differentiator in our incredible success? The ability to adapt and respond to opportunities, wherever we see them. We’ve grown and evolved dramatically over the years, serving global clients, expanding into 65+ countries, and strengthening our service offerings. Our people, track record for innovation, commitment to sustainability, and the passion we have for
our work have made us the first choice partner for the world’s most influential brands.
We are looking for an Administration Assistant for our Milan office. This person will be performing office management activities and also assisting the Head of Finance in administrative and local finance tasks. You should be passionate about being part of a team and supporting our team in achieving our goals. You should enjoy solving problems creatively and implementing efficient systems of work and structure. You must be organized, with attention to detail and able to work independently.
- Support all administrative activities at our Milan office, ensuring that the office is consistently operating smoothly.
- Locate, coordinate and troubleshoot any external services needed to attend to office
matters. - Oversee the replenishment of office supplies, ensuring that costs are monitored and controlled.
- Provide the team with the necessary equipment to when and as needed while keeping an inventory of the material provided.
- Support the organisation of events by booking and preparing spaces and catering as and when required.
- Assist the Head of Finance in administrative, legal and tax related tasks.
- Assist the Head of Finance in routinary finance related tasks.
- Team-focused, driven by looking after and contributing to the team’s needs.
- Previous experience with similar tasks is preferred.
- Motivated to solve problems and finding the best solutions to do so.
- Ability to learn and understand the needs of a working office environment.
- Have an understanding of how to deliver excellent customer service.
- Computer literate in MS Office and Google applications.
- Strong interpersonal & communication skills.
- Proactive communication, both written and verbal.
- Ability to work independently, self-organization and excellent time management skills.
- Paying attention to detail.
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