Job description

Summary of Position
Provide administrative and scanning support services for Lease Administration. This position will primarily support Family Dollar Lease Administration but will be working with the entire Legal Real Estate team.
Principal Duties and Responsibilities

Responsible for scanning and indexing legal and other documents related to Lease Administration responsibilities.
Responsible for performing routine general administrative tasks to assist department: File, copy, scan, mail, setup and organize files, compile data, collect and distribute documents, schedule meetings, make phone calls, general correspondence, emails, etc.
Responsible for researching, identifying and accurately affixing the location number on all incoming mail, date stamping and promptly distributing to the appropriate recipient.
Prepare, log, track and obtain required signatures on documents from both internal executives and outside parties.
Process legal documents according to protocol (estoppels/SNDAs, options, amendments, commencement certificates, etc.).
Prepare internal and external correspondence and send to working, legal and electronic files as appropriate.
Special projects as assigned by Managers and others.
Maintain absolute confidentiality over matters of a private, proprietary or sensitive nature

Minimum Requirements/Qualifications

• Excellent computer skills, including Microsoft Word, Excel and Access
• Excellent telephone and e-mail skills
• Ability to draft correspondence using proper grammar, punctuation, capitalization and syntax
• Must be detail oriented and priority sensitive, with a full understanding of the high level of accuracy and timeliness required in a legal environment and the ability to respond to a large number of people
• Able to research and resolve position-related issues with a minimum of supervision
• Able to properly communicate with Management, Team Members, Attorneys, Landlords and Corporate Executives
• Able to work independently and as part of a team
• Required ability to work with sensitive information and maintain confidentiality at all times
• Strong time management skills with the ability to adapt and respond to changing conditions with sense of urgency
• Able to work under pressure while maintaining professionalism and diplomacy

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