Job description

Basic qualifications

• Minimum of 2 years’ experience providing executive support at a senior level
• BA/BS or commensurate experience required
• Experience managing multiple executives’ calendars
• Written and spoken proficiency in English and Italian

Job summary
Amazon is seeking an exceptionally bright and motivated Administrative Professional with a strong history of high performance to support our Italian Public Policy Team, based in Rome and Milan. This role will support the effectiveness and efficiency, both internally and externally, of the IT Public Policy Team, as well as ensure smart business planning and coordination across the wider business and public policy teams. The role will also work collaboratively with other International Public Policy Executive Assistants across our region to support overall administrative department goals.

This role requires outstanding skills in planning, time-management, and organization, superior attention to detail, an ability to meet tight deadlines and juggle multiple internal and external requests in a calm, friendly and efficient way. The successful candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with senior business executives, government and public policy stakeholders. The ideal candidate will have experience of working well in a fast-paced, multi-stakeholder corporate or public policy environment.

A good sense of humor is critical, as is the ability to continually prioritize and change direction at a moment’s notice. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, be very strong in anticipating team, and react with appropriate urgency and action to unanticipated developments or situations.

Key job responsibilities

Responsibilities for this position include:

• Management of expense processing and department budget tracking
• Contract management and processing support
• Understand business priorities and identify process improvements to create efficiency and scale for the team
• Seamless administrative support to the IT Public Policy team
• Management of complex calendaring and scheduling, requiring internal and external coordination
• Tracking and driving to completion of key deliverables, and follow-up on outstanding items
• Friendly and diplomatic handling of external partners and stakeholders
• Administrative and events support for external visits to Amazon
• Complete other tasks such as updating team organizational charts and completing expense reports

Preferred qualifications

• Expert-level proficiency with Microsoft Office, Outlook, Word, Excel, PowerPoint, SharePoint
• Positive, proactive, calm and flexible under pressure;
• A problem solver
• Able to have fun at work and help others do the same within a remote management international team organization
• Able to handle administrative details independently, while keeping stakeholders appropriately informed or engaged
• Confident and thoughtful in applying sound business judgment
• Strong business acumen with the ability to identifying gaps and implement improvements
• Experience with event planning and space management
• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
• Grace under pressure, and the ability to switch gears at a moment’s notice
• Exceptional written and oral communication skills
• Experience of working within an international matrix organization
• Experience of working with government and/or policy stakeholder
• Experience of working across countries and time zones within a global organization

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

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